Clients & Case Studies

St. Anne’s - Belfield School

St. Anne’s - Belfield School view larger

Operational Review & Analysis

Project Scope:

St. Anne’s-Belfield School, a nationally known co-ed private school, is located in Charlottesville, Virginia.

The Optimum Group was retained to provide a review and analysis of third-party foodservice management proposals received from a recent RFP solicitation conducted by the school to operate the school cafeteria operations.

In preparing for the school RFP solicitation proposal review and analysis, the following tasks were completed:

  1. The Optimum Group obtained all pertinent information for the understanding of the priorities the school had and what factors of the foodservice operation considered the most important.
  2. Reviewed the process that was undertaken by the Review Committee with respect to the process conducted in the proposal review.
  3. Reviewed each proposal received in the RFP solicitation to determine:
    • The proposed services of each prospective foodservice vendor
    • The benefits and liabilities proposed by each vendor
    • Comparisons for each of the relevant evaluation points of the proposal, placed into a analytical matrix
    • Any potentially hidden cost areas that might affect the overall impact of the contract.
    • All contract terms, which may have revealed differences over the period of the intended contract.
  4. Consulted with the school about the strengths and weakness of each of the two (2) major types of contracts- Profit and Loss and Management Fee.
  5. Evaluated the option of the school self-operating their foodservice operations and compared the operating plan to boarding and day school best practices and to that of the leading contractor proposals.
Tom Freshwater Tom Freshwater St. Anne's-Belfield School, Business Manager
"We realized we needed assistance in the evaluation of proposals for our cafeteria foodservice, so we called The Optimum Group. They took time to thoroughly evaluate and straighten out what were exceedingly confusing proposals. Through their professional assistance we were able to establish a direction for our foodservices operations that has helped us on a continuing basis. We would not hesitate to use them again."